Scanning Applications

Scanning applications can obviously vary to suit the clients needs, clients tend to digitise their documents in two ways:

  1. Every quarter, six months or yearly, the client passes over all their documentation to Turtle for scanning. This gives them the confidence of knowing all their data is not using valuable and costly space within the office and is easily accessed at their P.C.'s.
  2. Other clients send their data on a more frequent basis (weekly or monthly). This enables them to access current information and utilise it (for example, accounts queries and payments) and other general referencing.

* Both methods benefit the user from a from a disaster recovery point of view.

Production

  • Document Preparation
  • Scanning
  • Indexing
  • Re-assembly
  • Writing to CD and providing software or uploading data
  • Return data to client or organise secure destruction of work
  • Any images scanned can be provided in a preferred format i.e. TIFF or PDF
  • A free search engine and integrated viewer can be provided
  • Each job is allocated a Project Manager, whose job it is to maintain the high quality of work carried out and act as a liaison between the client and Turtle. If any questions arise or a document is needed during the scanning procedure it can be made available by the Project Manager
  • Confidential destruction & recycling
  • OCR work can also be undertaken to allow keyword searching of documents

Scanning Applications

Privacy

User anonymity and personal information

Log files are maintained and analysed of all requests for files on this website's web servers. Log files do not capture personal information but do capture the user's IP address, which is automatically recognised by our web servers. Aggregated analysis of these log files is used to monitor website usage. These analyses may be made to available to Glasstrends staff to allow them to measure, for example, overall popularity of the site and typical user paths through the site.

Except as stated already, Turtle will make no attempt to identify individual users. You should be aware, however, that access to web pages will generally create log entries in the systems of your ISP or network service provider. These entities may be in a position to identify the client computer equipment used to access a page. Such monitoring would be done by the provider of network services and is beyond the responsibility or control of InterAct.

Turtle will make no attempt to track or identify individual users, except where there is a reasonable suspicion that unauthorised access to systems is being attempted. In the case of all users, Turtle reserves the right to attempt to identify and track any individual who is reasonably suspected of trying to gain unauthorised access to computer systems or resources operating as part of Turtle web services.

As a condition of use of this site, all users must give permission for Turtle to use its access logs to attempt to track users who are reasonably suspected of gaining, or attempting to gain, unauthorised access.

All log file information collected by Turtle is kept secure and no access to raw log files is given to any third party.

Use of cookies

This website does not store any information that would, on its own, allow us to identify individual users of this service without their permission. Any cookies that may be used by this website are used either solely on a per session basis or to maintain user preferences. Cookies are not shared with any third parties

The table below explains the cookies that are used on this site and why.

Cookie Name Purpose More information
Google Analytics _utma
_utmb
_utmc
_utmz
These cookies are used to collect information about how visitors use our site. We use the information to compile reports and to help us improve the site. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited. Click here for an overview of privacy at Google
Cookie Script cookiescriptaccept Cookie Script cookies. These cookies are set in order to remember preferences in regards to cookies. http://cookie-script.com/
Expression Engine exp_last_visit
exp_tracker
exp_last_activity
exp_cookies_allowed
 
This cookie is set by our content management system, Expression Engine and no personal information is stored in them.  

Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org.

To opt out of being tracked by Google Analytics across all websites visit http://tools.google.com/dlpage/gaoptout.

If you would like to know more or get a quote for:

 

Confidential Paper Shredding

Document Scanning and Management

Digital Mailroom

Cloud Solutions

 

Then please get in touch and a member of the Turtle Document Management team will be able to assist you:

 

01580 388188  

This email address is being protected from spambots. You need JavaScript enabled to view it.

 

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