Scanning Applications

Scanning applications can obviously vary to suit the clients needs, clients tend to digitise their documents in two ways:

  1. Every quarter, six months or yearly, the client passes over all their documentation to Turtle for scanning. This gives them the confidence of knowing all their data is not using valuable and costly space within the office and is easily accessed at their P.C.'s.
  2. Other clients send their data on a more frequent basis (weekly or monthly). This enables them to access current information and utilise it (for example, accounts queries and payments) and other general referencing.

* Both methods benefit the user from a from a disaster recovery point of view.

Production

  • Document Preparation
  • Scanning
  • Indexing
  • Re-assembly
  • Writing to CD and providing software or uploading data
  • Return data to client or organise secure destruction of work
  • Any images scanned can be provided in a preferred format i.e. TIFF or PDF
  • A free search engine and integrated viewer can be provided
  • Each job is allocated a Project Manager, whose job it is to maintain the high quality of work carried out and act as a liaison between the client and Turtle. If any questions arise or a document is needed during the scanning procedure it can be made available by the Project Manager
  • Confidential destruction & recycling
  • OCR work can also be undertaken to allow keyword searching of documents

Scanning Applications

Cloud Hosting & Online Access

All organisations are seeking to enhance efficiencies, reduce ownership costs, improve service quality and ensure business continuity in their IT infrastructure.

In response, Turtle Document Management offers streamlined, scalable, fully managed hosting serivce for all client data scanned. All within a highly secure IT infrastructure, network and storage facility. And increasingly, companies of all sizes, including those with perfectly good internal networks, are turning to Turtle's managed hosting service.

  1. NO DELAYS: You don't have to wait for IT to get round to your system needs. All you need is a browser and access to the internet and you are in business. Your IT department can focus on its core competencies, rather than managing a library system that might be low down on its priority list..
  2. COST SAVINGS: You don't need to budget to buy, manage and back-up a server to locate your library system. You don't need internal support for updates and enhancements to your library management systems as we will apply these for you. And, because Turtle does not have to upgrade and implement software on your internal servers, we can keep our costs down and pass the savings on to you.
  3. DISASTER RECOVERY AND BACKUPS: In the event of a disaster your systems never go off-line. You don't have to think about backup procedures and what happens if it all goes wrong giving you peace of mind and you are free from attending meetings about your IT provision.
  4. END USER ACCESS: Our global network that is faster and more reliable than any network a small company can manage or afford. So you can be secure in the knowledge that your users will have unfettered access and bandwidth to your library resources. Once a job is complete the data is uploaded and the client receives an email informing them the work is live and ready to view.If you're an enterprise business looking to consolidate, expand, centralise or globalise your IT infrastructure this service could be just what you're looking for. A client who uses this service and operates globally told us that it was faster to implement systems using our external hosting resources and if it had been done internally it would have led to serious delays in a very important project.

Digital Mailroom

Turtle Document Management also offers an digital mailroom service. We open all your mail for you and scan the documents to electronic format and send them back to the client by email or via FTP. A simple mail re-direction is set up and we take care of the rest. The service saves hundreds of man hours per annum and is a clean and efficient way to deal with your post. All documents scanned can either be returned to the client or shredded and recycled

Here are the views of one of our happy clients

"Turtle have done a great job in promptly scanning my post on a daily basis. The quality of images and timing in delivery is second to none. Their staff are always friendly and flexible. In all, a great company to deal with. If others asked me if I could recommend a company to deal with all their scanning needs, I would not hesitate to recommend Turtle."

Tom Merralls - Principle - TJM Law.

Document Shredding

Turtle Document Management is also able to shred and recycle any documents, scanned or not. A certificate of destruction is also supplied.

Regular scheduled collections can be made or one off purging jobs are also catered for.

Are you paying month on month bills for document storage needlessly? Many companies continue to do so because the effort involved in the removal of the boxes or bags is a laborious one. Turtle can do this for you by collecting the data direct from the storage facility and shredding it for you. The cost of this can often be cheaper than one month’s rental of the unit itself. We can also bag or box any data sitting in your offices for you.

In all, a clean and efficient way of dealing with your waste paper and incorporating a greener solution to your organisations reams of paper.

Turtle is able cover Canterbury, London, Ashford, Sevenoaks, Tenterden, Bromley, Maidstone and the surrounding areas for security shredding of paper documents.

Turtle can also supply heavy duty bags or boxes prior to the collection date free of charge.

Document Shredding

Document Management London

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Document Scanning London

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Lorem ipsum dolor sit amet, ei duo erant intellegam. In quo invidunt moderatius liberavisse. Pro id dicat platonem. Ubique primis te est, sea case alienum te, congue iisque nec ne. Pri in quodsi maluisset. Eum at mazim aliquip, mollis admodum sed id.