The Environmentally Friendly Office
Too many companies around the world are paying heating and lighting bills to keep company files archived when they could be digital and pay a fraction of the cost.
In the past, companies had to keep their files for a defined period of time for legal reasons. This causes a problem for companies, especially in a recession as millions of pounds are wasted and tonnes of carbon emissions produced each year keeping basements or areas of the offices heated and well lit so that when a file is needed in the office, a member of staff can retrieve them.
Those companies that don't clutter up their offices with paper have the option to pay vast amounts of money to storage companies or pay for office space just to keep their files. The problem there is not only the waste of money and energy, but the transport costs of getting files back and forth to the office when needed and the environmental impact this has.
The additional benefit of going paperless is the simple fact companies are simply using less paper which means less trees are being cut down to produce the paper required. Scanned documents are immediately recycled at a local recycling plant that convert the pulp back into paper making going paperless a highly environmental friendly way of record keeping.
36% of consumer content will be stored in the cloud in 2016, up from 7% in 2011
Source: Gartner 25/6/12
HMRC now accept digital copies of files for record keeping allowing millions of firms make the transition to a paperless office so much easier:
- You do not have to pay for heating and lighting as digital copies take up a fraction of the space
- Less paper is used as staff convert to digital versions
- Less emissions from transporting files
- Scanned documents is destroyed afterwards and recycled at paper recycling plants
As office managers look for more ways to save energy, going paperless is a quick way of reducing emissions and costs from utility bills and transport costs as well as doing their bit for the environment by using less paper and recycling what they do have that would otherwise sit in storage indefinitely.